If you want to Support the delivery of world-class, winning pitches and proposals, and can work on multiple tasks at once, helping turn thoughts and ideas into results, we have the perfect opportunity for you…

The Firm

Welcome to Addleshaw Goddard (AG). We are a London headquartered, international, full-service law firm that consistently delivers high-quality outcomes for our clients globally.

We have been advising clients for 250 years, and today we support over 5,000 of the world's most respected organisations. We help them in over 50 areas of business law, across more than 100 countries. And while the opportunities and challenges they bring us vary, we solve each in a uniquely AG way.

Our clients enjoy working with us, we deliver a high-quality experience across everything we do, and we are known for award-winning innovation – all of which we harness to bring impact to clients.

In recent years we have been recognised by the FT as one of the top 10 most innovative law firms in Europe; we have been named Law firm of the Year 2024, Litigation Law Firm of the Year, Real Estate Law Firm of the Year and Private Equity Firm of the Year in the UK; Corporate & Commercial Firm of the Year in Qatar; and Law Firm of the Year in Oman.

We are committed to inclusivity and sustainability and have a modern culture based on being approachable, collaborative and supporting each other.

In the last few years, we have successfully built out our presence in Europe with new offices in Germany, France, Ireland, Luxembourg and Spain, and we will soon be opening in Warsaw. We recently celebrated a decade in the Middle East where we have award-winning teams operating out of offices in Dubai, Oman, Qatar, and most recently Saudi Arabia.

The Role

This role is about helping our expert Partners to win by delivering unforgettable and persuasive pitches and proposals with a focus on supporting opportunities arising through our Poland office in both English and Polish language, but with time and capacity to support other opportunities that arise centrally and in other locations.

Ideally you will be an experienced BD professional, maybe an Executive covering an industry or practice in another firm or working as part of a central services team delivering on a variety of BD outputs, including bids and proposals.

For us, you will sit within the central Bids team and takes responsibility for supporting your BD colleagues with bids. The goal is for you to work with Bids Managers and BD Managers (both Sectors and Practices) to deliver on specific sections of tenders and proposals for panel and transactional opportunities or manage compliance questionnaires and mini tenders either on your own or as part of a particular client support team.

You will also have responsibility for managing and updating the Bids Library and for implementing and delivering projects to improve bids team systems and processes and facilitate self-service tools for lawyers.

The team is well established and supports on a wide range of proposals from "routine" service line opportunities through to major listed business panel opportunities. There are established best practices, and the team prides itself on its ethic of continuous improvement.

The role will require occasional travel.

Duties

Working as part of the Bids team, the Bids Executive will:

• Support the wider Bids and BD team on compliance questionnaires, transactional bids, overseeing the bids process from beginning to end with a Bid Manager or BD Manager providing support. This could include: downloading, summarising and circulating documents to appropriate stakeholders, initiating bid/no bid discussions (with a Bid or BD Manager) and overseeing the scoping process, managing inputs from other stakeholders including Risk, HR, and InfoSec etc., drafting pitch content and obtaining standard firm information, ensuring pitch content reflects client requirements and reflects our proposition in an engaging and consistent way, including liaising with the design team, follow up, including documenting any feedback received, working with partners to establish debrief questions and initiating/attending meetings with clients to receive feedback on tender process.
• Work as part of the wider Bids and BD team to support on strategic full panel tenders or high-value transactional bids; assisting Bid Managers and/or BD Managers by assuming responsibility for the setup of the first draft response documents putting in the best standard bid content (both central content and location specific) and populating the best credentials in the response.
• Collate, share and disseminate best practice through the Bids library and Intranet, including lessons learned.
• Maintain the various Bids pages on the intranet – ensuring content is kept up-to-date and is categorised correctly to ensure it is searchable.
• Build knowledge about the firm and its client base (i.e. services they buy, service gaps, profile of client base, retention rates, satisfaction with our services etc.).
• Compile knowledge around the firms bid statistics, research and analyse clients and targets to aid bid/no bid decisions and monitor competitor activities.
• Use the Bids tracker to alert the business to new bids, managing and collating responses and managing the bid close process to hand over responsibility to the Clients & Sectors or Practice specific team.
• Manage and develop BD information systems including Bids Library, Bids Tracker and Proposal Automation tool. This includes: identifying areas of improvement and implementing necessary changes, including identifying available resource and overseeing the team to drive the changes required, working with relevant stakeholders to identify and deliver training needs to encourage self-sufficiency and adoption of best practice; actively promoting best practice to BD and wider firm

Knowledge, Skills and Experience Required

• Fluency in English and Polish is essential – both written and verbal.
• Highly computer literate with excellent systems skills, ideally including experience of Office software
• Excellent attention to detail
• Experience of bids process including tenders and questionnaires
• Good writing and editorial skills for bids content
• Experience of project management and promoting best practice
• Self-starter with ability to use initiative
• Strong team worker
• Ability to gain trust and build relationships quickly
• A real "can do" attitude and an ability to find solutions
• Able to interact professionally and credibly with senior internal stakeholders
• An ability to manage conflicting requests or concurrent multiple projects
• Marketing or Law degree (or equivalent) is desirable but not essential
• Experience of working in a professional services or similar fast-paced organisation is desirable

Benefits

As a firm, we aim to provide a positive experience to everyone who works here and our focus on financial, lifestyle and wellbeing benefits ensures that this experience goes beyond the nine-to-five. As part of this mission, some of the benefits employees of AG can expect are:

• Life Assurance & Income Protection
• Competitive employer matched pension contribution rate
• Health and wellbeing subsidy, up to £180 per year
• One day per year to volunteer (as part of our CSR initiative)
• Buy/Sell holidays (up to 5 days each year)
• Mental health and wellbeing initiatives such as The Mindful Business Charter, Mental Health Champions and 1:1 sessions with an in-house professional
• Talent referral bonus incentives
• AG Excellence awards for the recognition of exceptional effort
• Opt in private medical and private dental insurance
• Opt in annual health screening
• Voluntary critical illness cover
• Annual discretionary bonus plan

AG is an equal opportunity employer, and we do not discriminate on the basis of a person's gender, ethnicity, disability, sexual orientation or any other protected characteristic. We are committed to having a diverse team and actively encourage applicants from diverse backgrounds and communities, particularly those from underrepresented demographics. We want our recruitment practices to be as inclusive as possible, so please let us know if you need us to make any reasonable adjustments during the application or interview process to help you perform to your best.